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Privacy policy

Handels University

How CareerOS Handles Your Data

CareerOS helps you plan your career — and we take your privacy seriously. Here's a plain-language summary of what we collect, why, and what you control.

What we collect

  • Your name, email, and university (to create your account)
  • Career data you add: saved companies, contacts, jobs, events, and notes
  • Resume data if you use ResumeOS (our AI resume tool)
  • Basic usage data (pages visited, features used) to improve the platform

What to avoid sharing

  • Please do not include sensitive personal data in your profile, resume, or notes (such as health information, political views, religious beliefs, or similar personal details).
  • CareerOS is designed for professional career planning and does not require this type of information.
  • If you are unsure whether something is appropriate to include, please leave it out.

What we don't do

  • We never sell your data
  • We never share your personal messages or private notes with anyone — including your career advisor
  • We don't track you across other websites

What your career advisor can see

  • Your saved companies, contacts, and job applications (so they can support you)
  • They cannot see your private notes or messages

Where your data lives

  • Hosted on Google Cloud Platform in the EU
  • Encrypted in transit (TLS) and at rest (AES-256)
  • Backed up daily

AI features

  • If you use AI-powered tools (resume review, career suggestions), your data is processed by Google Gemini
  • AI processing is transient — your data is not stored by the AI model after the request completes

Your rights (under GDPR)

  • Access, correct, or delete your data at any time
  • Export your data in a portable format
  • Object to any processing based on legitimate interest
  • Account deletion: available in Profile settings (4-day grace period, then permanently removed)

Questions? Contact us at privacy@thecareeros.com