The Internship Agreements feature on CareerOS streamlines the process of formalizing student internships by digitizing the traditional paperwork between universities, employers, and students. Instead of managing multiple physical forms and signatures, all parties can collaborate on a secure online platform that guides them through completing required details, approving terms, and signing the final agreement. This ensures compliance, reduces delays, and provides a transparent, legally binding framework that clearly defines each party’s responsibilities from start to finish.

The workflow is a seamless journey from request to signature. The process starts with the Student, who initiates the request. The system then automatically notifies the University and the Employer via email. Each party fills in their required information and reviews the document. The university plays a central role in approving the details and coordinating any necessary changes.

Once all information is verified and approved, the final document is routed for secure electronic signatures, typically from the employer, then the student, and finally the university. Upon completion, the fully signed agreement is automatically distributed to everyone.

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For Students

The Student App is your central hub for initiating and tracking the proces.

• Start the Request: Log in to your CareerOS Student Account. Navigate to the Services section and select "Internship Agreements" to start a new request.
• Fill in Your Details: Complete the form with your personal and academic information, including the company representative's details.
• Track Progress: Monitor the status of your agreement directly from your CareerOS dashboard. You'll receive real-time updates as your university and employer complete their sections and provide their signatures.
• Provide Your Signature: Once all parties have completed their sections and the university has approved the details, you will be prompted to review and sign the official agreement digitally.

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For Universities

Your role is to act as the central decision-making authority for all internship agreements.

• Receive and Review the Request: You will receive an automated notification for a new internship agreement request. Access the request through your University dashboard to review all the details provided.
• Approve or Request Changes:
  
  • Approve: If all information is correct, you can approve the agreement. This triggers the next step in the workflow, moving the agreement toward final signatures.
  • Request Changes: If any information is incorrect or missing, you can send the agreement back to the student or employer for modification.
• Provide Your Signature: Once all details are finalized, and the student and employer have signed, you will be prompted to provide your digital signature.

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For Employers

Your participation is crucial to finalizing the agreement. You will be responsible for completing the company's information and providing the final signature.

• Receive the Invitation: You will receive an automated email invitation to complete an internship agreement. Follow the link in the email to access the agreement form.
• Fill in Company Details: The form will guide you to fill in your company’s information, including the company address, internship supervisor, and a brief description of the internship tasks. You can also select the language for the form and the final agreement.
• Provide Your Signature: Once the student and university have completed their sections, you will review the information. If approved, you will be prompted to sign. The signing process follows a specific order: the student signs first, then you (the company representative), and finally the university.
• Receive the Final Document: Once all parties have signed, you will receive a final, fully executed copy of the internship agreement via email.

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If you want to learn more, click below to find Frequently Asked Questions on Internship Agreements.

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